How to Cancel Todoist Pro in 2026 (Free Alternatives That Do More)
Updated 2026-02-21 · 5 min read
ℹ️ The honest question: Are you using any Todoist Pro feature that the free tier doesn't have? Pro's main additions are reminders, labels/filters, and calendar integration. Apple Reminders and Google Tasks do all of these for free. If you haven't used Todoist in the last 2 weeks, you're paying $4/month for a to-do list you don't check.
What Todoist Costs
Beginner (free): 5 active projects, 5 collaborators per project, basic features
Confirm — you'll be downgraded to Beginner (free) at end of billing cycle
✅ Your tasks are safe: Downgrading to free doesn't delete your tasks. If you have more than 5 projects, extra projects become read-only (you can still view and complete tasks, just can't add new ones until you're under 5).
Export Your Data First
Settings → Data export → download CSV of all tasks
Or use the Todoist API to export to your new tool
Many tools (TickTick, Microsoft To Do) can import Todoist CSV directly
Free Alternatives
Apple Reminders (free): Built into every Apple device. Has tags, smart lists, location-based reminders, natural language input, and collaboration. Covers 95% of what Todoist Pro does
Google Tasks (free): Built into Gmail and Google Calendar. Simple but integrated with your email workflow
Microsoft To Do (free): Inherited Wunderlist's DNA. Has My Day planning, smart lists, shared lists, and file attachments — all free
TickTick (free tier): The closest Todoist competitor. Free tier includes calendar view, habit tracker, Pomodoro timer, and 9 lists. More generous than Todoist free
Notion (free): If you need project-level task management, Notion's free tier handles databases, kanban boards, and calendars
💰 The productivity app trap: Americans spend an average of $20-50/month on productivity apps (to-do lists, note-taking, calendars, project management). The irony: the most productive people tend to use the simplest tools. A $0 Apple Reminders + $0 Apple Notes setup handles 90% of personal productivity needs. Save $48/year and simplify.
Todoist is a genuinely well-designed app — the issue isn't quality, it's that the free alternatives have caught up. When Apple Reminders added tags, smart lists, and collaboration in iOS 16-17, it eliminated most reasons to pay for a third-party to-do app. Unless you need the specific integrations (Slack, Zapier, etc.) or 300 projects, the free tier or a free alternative does the job.
How many productivity apps are charging you?
Upload your bank statement — we'll find Todoist, Notion, and every forgotten subscription.